Travel Information

MSU-Northern Policies
1006 MSU-Northern Travel
1006.1 State of MT Vehicle Use Policy

Board of Regents Policy and Procedures
1002.2 – Vehicle Policy and Procedures

Employees traveling on behalf of MSU-Northern must read the following policy and complete the attached form to comply with the Montana State Vehicle Use Policy.
  Vehicle Use Policy & Form (PDF)

State of Montana Department of Administration
Travel Policy, lodging rates and mileage reimbursement rates are found in the Montana Operations Manual (MOM) under Travel
(external link)


If a rental is needed:
  Budget Rental
  Contact: Rose for pricing &  information

Personal Car Mileage Effective 1-Jan-2024 through 31-Dec-2024: Personal Vehicle Use Authorization form
$.323/mile   Standard Rate, No maximum per month
$.670/mile   0 <= 1000 miles per month
$.640/mile   >1000 miles per month
$.18/mile   Medical/Moving
$1.31/nautical mile   Private airplane usage
MDT Distance Calculator for MT cities
Google Maps  (for cities not listed on the MDT site)


Meals Effective 11-Apr-2023 through 30-Sep-2024   In State Out of State Foreign
Breakfast   $8.25 $13.00 Varies
(must leave before 7am)
Lunch   $9.25 $15.00 Varies
(must leave before 12 Noon or return after 1pm)
Dinner   $16.00 $26.00 Varies
(must leave before 6pm or return after 6pm)
Total Per Day   $33.50 $54.00 Varies
Meals are reported as taxable income if you do not stay overnight. Also, per diem meals cannot be claimed if provided with registration for a conference or meeting. Additional Info


Lodging Rates Effective 1-Oct-2023 through 30-Sep-2024  In and Out of State Foreign 
Standard Rate $107 See US Department of State website for rates
High-Cost Rate See GSA website for rates