MSUN owned data should not be stored on any other storage than the options listed on this page. Use the following table to choose the right location for the data you need to store.

Data Type SharePoint, OneDrive-MSU, or Teams? Rigel? Sulafat*? OnBase? Docusign? Email or Desktop?
Budget information Yes Yes  No Yes Yes Yes 
Contracts Yes Yes No Yes Yes Yes
Course evaluations Yes Yes  No Yes Yes Yes 
Data classified as Public Yes Yes  No Yes Yes Yes 
Data classified as Restricted Yes** Yes  Yes  Yes Yes*** No 
Employee and student IDs/GIDs (even when combined with names) Yes** No Yes  Yes Yes*** No
Planning documents Yes Yes  No Yes Yes Yes 
Staff search committee notes Yes** Yes No No Yes Yes
Student grades and records Yes** No   Yes Yes Yes*** No 
Bank account numbers No No Yes Yes Yes*** No
Credit card numbers No No No No No No
Data classified as Confidential No No Yes Yes Yes*** No
Drivers license numbers No No  Yes  Yes Yes No 
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data No No  No No No No 
Passport Visa numbers No No  Yes  Yes Yes*** No 
Payroll ACH numbers No No  Yes  Yes Yes*** No 
Research data subject to export controls No No  No No No No 
Social Security numbers No No  Yes  Yes Yes*** No 

* Sulafat is a secure local server managed by ITS used to store and/or share files between departments.
** OneDrive/SharePoint/Teams must not have an external share and the share must be adequately controlled to least privilege, internal use only.
*** Learn how to handle PII and FERPA when working with Docusign 

Find out more about data classifications at MSU-Northern